DocuWare > Case Studies > Cabot Oil & Gas Corporation Streamlines Workflows with DocuWare

Cabot Oil & Gas Corporation Streamlines Workflows with DocuWare

Customer Company Size

Large Corporate

Region

America

Country

United States

Product

DocuWare

Tech Stack

Document Management System

Implementation Scale

Enterprise-wide Deployment

Impact Metrics

Productivity Improvements
Customer Satisfaction

Technology Category

Functional Applications - Enterprise Resource Planning Systems (ERP)

Applicable Industries

Oil & Gas

Applicable Functions

Business Operation

Use Cases

Remote Asset Management

Services

System Integration

About The Customer

Cabot Oil & Gas Corporation is a publicly traded exploration and production company with two main offices and four field offices in Texas, Pennsylvania, and West Virginia. The company is committed to responsibly delivering oil and natural gas within the communities they serve. They strive to provide their employees with access to information whenever they need it across office locations. The company is also mandated to comply with Sarbanes-Oxley requirements due to its status as a publicly traded company.

The Challenge

Before the implementation of DocuWare, Cabot Oil & Gas Corporation faced several challenges in their accounting department. The process of mailing completed invoices and accompanying documents to the corporate office for filing was time-consuming and occasionally resulted in lost documents. Staff also spent a significant amount of time searching through files to find paper documents. As a publicly traded company, Cabot is also required to comply with Sarbanes-Oxley requirements, which was a cumbersome process with their previous system. The company needed a solution that would streamline their workflows, improve access to information, and help them adhere to compliance standards.

The Solution

Cabot Oil & Gas Corporation implemented DocuWare to automate business processes in their accounting department. The first step involved digitizing voucher packets containing an invoice, accompanying backup documents such as work tickets, spreadsheets, and the pay voucher sheet generated by the accounting system. A barcode was added to the voucher sheet and used as a cover sheet to indicate the start and stop of each packet. Documents were scanned, indexed, and stapled into virtual packets. Over time, the process evolved, and most of Cabot’s vendor invoices are now received electronically, with data imported directly from the accounting system into DocuWare. DocuWare’s security features and version control help the company meet Sarbanes-Oxley regulations more efficiently.

Operational Impact

The implementation of DocuWare has resulted in a faster, easier, and more secure way of sharing information internally. This has enabled the company to respond more quickly to customer requests, provide information for audits, and adhere to compliance standards.
Online access to information has positively impacted everyone in the company. With digital files at their fingertips, staff members can resolve payment issues immediately.
Field office personnel no longer need to maintain a separate set of records or waste time calling the corporate office for information they need to do their jobs remotely.