Chichester College Group’s HR Department goes paperless with Restore/DocuWare
Customer Company Size
Large Corporate
Region
- Europe
Country
- United Kingdom
Product
- DocuWare Cloud
Tech Stack
- Cloud Computing
Implementation Scale
- Departmental Deployment
Impact Metrics
- Cost Savings
- Environmental Impact Reduction
- Productivity Improvements
Technology Category
- Infrastructure as a Service (IaaS) - Cloud Computing
Applicable Industries
- Education
Applicable Functions
- Human Resources
Services
- Cloud Planning, Design & Implementation Services
About The Customer
Chichester College Group is a large educational institution based in the United Kingdom. The college is rated ‘Outstanding’ by Ofsted and has over 20,000 students aged between 16 and 19 years old, of whom over 5,000 are full-time. The college has been growing through mergers with other colleges, which has increased the volume of paper documents they have to manage. The college is committed to reducing its environmental impact and has initiated a green initiative to go paperless.
The Challenge
Chichester College Group, a large educational institution in the UK, was facing challenges with its paper-heavy processes. The college was driven by a green initiative to go paperless, but the merger with another college in July 2017 highlighted the inefficiencies of their paper-based systems. The college was dealing with a rising flow of paper documents due to various acquisitions, and they needed to digitise quickly. They were looking for a single solution that could handle document and content capture, provide a robust document repository, enable quick information retrieval and storage, and track and control documents across all their campuses. The paper-based system was not only time-consuming but also negatively impacted the college's environmental commitments.
The Solution
In 2018, Chichester College Group deployed DocuWare to re-engineer some long-standing, antiquated paper-based processes, improve compliancy, increase storage and encourage some new, greener ways of thinking. The solution was implemented within a busy HR department, to handle employee personnel files and ensure employee data is equally as quick to search as it is quick to retrieve. The number of documents that are now managed digitally is in the hundreds and thousands, so the college has hit their objective of reducing their negative environmental impact and made huge cost savings on paper, printer cartridges and other consumables. The Chichester College team regularly share hints and tips with each other and have created a comprehensive best practice document.
Operational Impact
Quantitative Benefit
Case Study missing?
Start adding your own!
Register with your work email and create a new case study profile for your business.
Related Case Studies.
Case Study
Revolutionizing Medical Training in India: GSL Smart Lab and the LAP Mentor
The GSL SMART Lab, a collective effort of the GSL College of Medicine and the GSL College of Nursing and Health Science, was facing a challenge in providing superior training to healthcare professionals. As clinical medicine was becoming more focused on patient safety and quality of care, the need for medical simulation to bridge the educational gap between the classroom and the clinical environment was becoming increasingly apparent. Dr. Sandeep Ganni, the director of the GSL SMART Lab, envisioned a world-class surgical and medical training center where physicians and healthcare professionals could learn skills through simulation training. He was looking for different simulators for different specialties to provide both basic and advanced simulation training. For laparoscopic surgery, he was interested in a high fidelity simulator that could provide basic surgical and suturing skills training for international accreditation as well as specific hands-on training in complex laparoscopic procedures for practicing physicians in India.
Case Study
IoT platform Enables Safety Solutions for U.S. School Districts
Designed to alert drivers when schoolchildren are present, especially in low-visibility conditions, school-zone flasher signals are typically updated manually at each school. The switching is based on the school calendar and manually changed when an unexpected early dismissal occurs, as in the case of a weather-event altering the normal schedule. The process to reprogram the flashers requires a significant effort by school district personnel to implement due to the large number of warning flashers installed across an entire school district.
Case Study
Implementing Robotic Surgery Training Simulator for Enhanced Surgical Proficiency
Fundacio Puigvert, a leading European medical center specializing in Urology, Nephrology, and Andrology, faced a significant challenge in training its surgical residents. The institution recognized the need for a more standardized and comprehensive training curriculum, particularly in the area of robotic surgery. The challenge was underscored by two independent studies showing that less than 5% of residents in Italian and German residency programs could perform major or complex procedures by the end of their residency. The institution sought to establish a virtual reality simulation lab that would include endourological, laparoscopic, and robotic platforms. However, they needed a simulator that could replicate both the hardware and software of the robotic Da Vinci console used in the operating room, without being connected to the actual physical console. They also required a system that could provide both basic and advanced simulation training, and a metrics system to assess the proficiency of the trainees before they performed surgical procedures in the operating theater.
Case Study
Edinburgh Napier University streamlines long-distance learning with Cisco WebEX
• Geographically dispersed campus made in-person meetings costly and inconvenient.• Distance-learning programs in Malaysia, India, and China required dependable, user-friendly online tools to maximize interaction in collaborative workspaces.• Virtual learning environment required a separate sign-in process, resulting in a significant administrative burden for IT staff and limited adoption of collaboration technology.
Case Study
8x increased productivity with VKS
Before VKS, a teacher would spend a lot of time showing a group of 22 students how to build a set of stairs within a semester of 120 hours. Along with not leaving the teacher much time to provide one-on-one support for each student to properly learn carpentry, it also left a considerable amount of room for error. Key information would be misinterpreted or lost as the class was taught in the typical show-and-tell way.
Case Study
Scalable IoT Empowering GreenFlex's Sustainable Growth
GreenFlex, a company that supports sustainable development, decarbonization, and energy efficiency, faced several challenges in its quest to expand its business. The company needed to deploy a robust and sustainable IoT technology to support its growth. It was crucial for them to monitor and control devices at customer sites in a safe and reliable manner. They also needed to integrate devices across a range of communication protocols and gather and act on data to meet efficiency targets. GreenFlex had previously built IoT capabilities into its digital platform, GreenFlexIQ, to monitor and manage customer sites remotely. However, they soon realized that they needed a new platform to support their ambitions. They needed a platform that could scale to connect more devices for production management and make it easier for the operations team to manage devices in the field.
