GaP Solutions uses Astera ReportMiner to process invoices within 3 minutes
Customer Company Size
Large Corporate
Region
- Pacific
Country
- Australia
Product
- Astera ReportMiner
Tech Stack
- Data Extraction
- Automation
- Data Transformation
Implementation Scale
- Enterprise-wide Deployment
Impact Metrics
- Productivity Improvements
- Cost Savings
Technology Category
- Platform as a Service (PaaS) - Data Management Platforms
Applicable Industries
- Retail
Applicable Functions
- Procurement
- Business Operation
Use Cases
- Supply Chain Visibility
- Inventory Management
Services
- Data Science Services
- System Integration
About The Customer
GaP Solutions is a point of sale & retail management software developer, systems integrator, supermarket, food processing, and weighing equipment supplier. Based in Australia, the company is recognized as the foremost innovator of retail solutions. GaP Solutions provides custom software and hardware solutions to clients across a range of industries. The company has installed more than 4,000 POS systems in 1,000 stores all over Australia. GaP Solutions receive around 3,000 Invoices variations from vendors in various formats. These invoices contain unstructured data that needs to be transformed into a structured format, i.e., columns and rows, for further processing.
The Challenge
GaP Solutions, a retail solutions provider, was facing challenges with its invoice processing system. The company received around 3,000 invoice variations from vendors in various formats, all containing unstructured data that needed to be transformed into a structured format for further processing. The company had to process 6,000-10,000 files monthly, with employees manually inputting invoice data into their store systems for payment processing, reporting, analysis, etc. The existing invoice processing approach was inefficient and slow, leading to higher processing order time. GaP Solutions tried multiple data extraction solutions but experienced several issues pertinent to data transformation and quality. The company couldn't afford sub-optimal data extraction performance as it would lead to inaccurate payment processing and reporting.
The Solution
After trying multiple data management software, GaP Solutions selected Astera Report Miner to eliminate manual efforts and fully automate invoice processing. Astera ReportMiner is designed to cater to a variety of data extraction jobs as it supports multiple data formats. It enabled GaP to fully automate the data extraction process by helping them implement a document management transformation system that fetches invoice files directly from emails, extracts the required text fields into XML, and sends it for fact-checking and validation. ReportMiner's template-based extraction allow GaP to capture a set defined fields from each invoice, such as invoice id, vendor name, total cost, and a table for breakdown of cost. The company reuse the report model for invoices that share the same structure and layout. Using ReportMiner's built-in transformations, GaP easily manipulate and transforms data in the desired format.
Operational Impact
Quantitative Benefit
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