DocuWare > Case Studies > TEPS Digitizes Accounting Workflow with DocuWare Cloud

TEPS Digitizes Accounting Workflow with DocuWare Cloud

Region

America

Country

United States

Product

DocuWare Cloud

Tech Stack

Cloud Computing

Implementation Scale

Departmental Deployment

Impact Metrics

Productivity Improvements
Cost Savings

Technology Category

Infrastructure as a Service (IaaS) - Cloud Computing

Applicable Industries

Telecommunications

Services

Cloud Planning, Design & Implementation Services

About The Customer

Total Environmental & Power Systems, Inc. (TEPS) is a leading telecommunications contractor in California and Nevada. The company is involved in the construction and maintenance of cell towers throughout the region. In addition to this, TEPS also provides general facility maintenance services. The company was using a paper-based system for their accounting workflow, which was proving to be inefficient and outdated, especially as they were receiving almost 90% of their invoices in digital format.

The Challenge

Total Environmental & Power Systems, Inc. (TEPS), a top telecommunications contractor in California and Nevada, was facing challenges with its paper-based accounting workflow. The company received a request from a large customer for electronic copies of their material invoices to better understand the material charges. Additionally, almost 90% of the invoices TEPS received were digital, making the paper-based format inefficient and outdated. The company needed a solution that was mobile-ready, cloud-based, and easy to implement and maintain.

The Solution

TEPS implemented DocuWare Cloud in their accounting department to digitize their accounting workflow. The solution was configured and implemented remotely, allowing for a quick go-live date. The new system enabled TEPS to offer better customer service by quickly emailing requested supplier invoices to their clients. It also saved time, reducing the man-hours spent on tracking down payable invoices out for approval by 20 hours a month. The system allowed approvers in the field on job sites to review and approve invoices on their mobile devices, keeping the accounting process flowing smoothly and timely.

Operational Impact

The implementation of DocuWare Cloud allowed TEPS to improve customer service by quickly emailing requested supplier invoices to their clients.
The system saved 20 man-hours a month which were previously spent on tracking down payable invoices out for approval.
Approvers in the field on job sites could now review and approve invoices on their mobile devices, ensuring a smooth and timely accounting process.
The receivable invoice turnaround time was reduced by 2-3 days each month, allowing for more accurate cash flow predictions.
Every invoice, regardless of its amount, was routed through a digital approval process, ensuring legitimacy and accuracy of every purchase.

Quantitative Benefit

Reduced man-hours spent on tracking down payable invoices out for approval by 20 hours a month.
Reduced receivable invoice turnaround time by 2-3 days each month.
Improved the accuracy of cost accounting by 90%.