Wyoming School Facilities Commission The AiM of Government Transparency
Customer Company Size
Large Corporate
Region
- America
Country
- United States
Product
- AssetWorks AiM
Tech Stack
- BIRT Reporting
Implementation Scale
- Enterprise-wide Deployment
Impact Metrics
- Cost Savings
- Customer Satisfaction
- Productivity Improvements
Technology Category
- Functional Applications - Enterprise Resource Planning Systems (ERP)
Applicable Industries
- Education
Applicable Functions
- Facility Management
Use Cases
- Building Automation & Control
Services
- System Integration
- Software Design & Engineering Services
About The Customer
The Wyoming School Facilities Commission (SFC) is a state government entity responsible for prioritizing and funding capital construction and major maintenance projects for all K-12 facilities in 48 school districts in a 400 x 400 mile area. Since 2002 the SFC has been appropriated $1.4 billion in capital funding and $365 million in major maintenance funding. The SFC manages a total of 448 educational buildings, 159 educational portable buildings, and 692 support/residence buildings, covering a total of 6,300 acres statewide.
The Challenge
The Wyoming School Facilities Commission (SFC) was struggling with managing their facilities management and capital project funds due to the use of various spreadsheets and nonintegrated databases. This made reporting a difficult and time-consuming task. There was no structure in place to manage funds effectively and they did not even know how many projects were being funded. Controls over capital project monies did not exist and there was very little documentation on SFC business processes. After extensive analysis, the SFC concluded that out of 1,100 projects, 750 of those projects were overspent.
The Solution
The SFC selected AiM by AssetWorks after an extensive review of available solutions. The AiM solution would provide the accountability, internal controls, reporting, transparency and enforcement of business processes that the SFC needed to serve the citizens of Wyoming. During the implementation process, the SFC worked closely with AssetWorks to chart the course for SFC’s new system. AssetWorks employs a proven, industry-leading implementation methodology that is a collaborative effort between AssetWorks and the client. This methodology consists of six documented and well-defined steps that include: Detailed Implementation Planning, Installation and Configuration Training, Business Process Analysis with Standard Operating Procedure (SOP) Draft, System SetUp and Configuration Workflow Walkthrough with SOP Verification, End-User Training and Go-Live Support.
Operational Impact
Quantitative Benefit
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