Acumatica > Case Studies > Design company saves $80,000 a year, doubles productivity with Acumatica

Design company saves $80,000 a year, doubles productivity with Acumatica

Customer Company Size

SME

Region

America

Country

United States

Product

Acumatica

Tech Stack

ERP System

Implementation Scale

Enterprise-wide Deployment

Impact Metrics

Cost Savings
Productivity Improvements

Technology Category

Functional Applications - Enterprise Resource Planning Systems (ERP)

Applicable Industries

Consumer Goods

Applicable Functions

Sales & Marketing
Warehouse & Inventory Management

Use Cases

Inventory Management
Supply Chain Visibility

Services

System Integration

About The Customer

P’kolino is a design company based in Florida, US. The company was started by two dads and it designs and creates play products for children. P’kolino products are distinguished by their versatile designs, smart functionality and educational value. The company has 16 employees and it focuses on smart play products for children. In 2012, the company switched its ERP system from QuickBooks to Acumatica for greater productivity, greater capabilities and all-round savings on its bottom line.

The Challenge

P’kolino, a design company which focuses on smart play products for children, needed a solution to manage its entire product value chain—from tracking customer leads, to importing products, to managing customer orders. But QuickBooks, the accounting software it had been relying on for several years, could not match P’kolino’s rate of expansion. As business grew, the inconveniences piled up. Since QuickBooks was installed on every individual machine, it meant that every time there was a software update, each machine needed to be updated separately. As the business grew, P’kolino’s inventory expanded to fill three warehouses. “QuickBooks didn’t have the capacity and capability for tracking inventory across multiple locations,” says P’kolino Operations Manager Francisco Pardo. Also, because QuickBooks could not easily be integrated with other third-party software applications, P’kolino staff had to laboriously re-enter sales orders and other information, manually copying information from one platform to another.

The Solution

P’kolino switched from QuickBooks to Acumatica in mid-2012. The benefits of switching from QuickBooks to Acumatica were quickly apparent. In Christmas 2012, the team was not only able to cope with orders but were comfortably processing double the number of orders. Acumatica is easily integrated with thirdparty software, meaning that P’kolino’s workers who previously had to labor over manually keying in information from one system to another would save valuable time. For instance, P’kolino staff used to have to comb through their third-party warehouse provider’s database to re-enter all the transactions into their own system. With Acumatica, information is automatically synchronized between P’kolino and the warehouse. P’kolino worked closely with Acumatica Partner SBS Group to come up with customizations which best suit their needs.

Operational Impact

P’kolino saves $80,000 a year by not having to hire the three or four additional workers they would have needed before Acumatica, mainly through the automation of sales orders.
Acumatica is easily integrated with thirdparty software, meaning that P’kolino’s workers who previously had to labor over manually keying in information from one system to another would save valuable time.
With Acumatica, information is automatically synchronized between P’kolino and the warehouse.
P’kolino worked closely with Acumatica Partner SBS Group to come up with customizations which best suit their needs.

Quantitative Benefit