Digital Transformation of Bremer Martinsclub with DocuWare
Customer Company Size
Large Corporate
Region
- Europe
Country
- Germany
Product
- DocuWare
Tech Stack
- Microsoft Access
- Microsoft Outlook
- Sage Accounting Software
Implementation Scale
- Enterprise-wide Deployment
Impact Metrics
- Productivity Improvements
- Cost Savings
Technology Category
- Application Infrastructure & Middleware - Data Exchange & Integration
Applicable Industries
- Healthcare & Hospitals
Applicable Functions
- Business Operation
Services
- System Integration
About The Customer
Bremer Martinsclub is a German association that aims to help people with disabilities shape their own lives. The association provides a comprehensive range of services – from residential care to assistance in schools, youth welfare, an integrated home care service, educational and leisure facilities, conference room rental, and two integrative kitchens. The organization has experienced rapid growth and has established several decentralized branch offices to make their support structures more handicap-friendly. The association employs almost 900 people.
The Challenge
Bremer Martinsclub, an association that provides a comprehensive range of services for people with disabilities, was facing challenges due to its rapid growth. The organization was dealing with an increasing volume of paper files and longer processing times. Additionally, the establishment of several decentralized branch offices to make their support structures more handicap-friendly added to the complexity. The organization needed a solution to digitize their business processes, manage the growing volume of paper, and provide access from any location. They were looking for a powerful and flexibly scalable document management system that could be seamlessly integrated into their existing software applications, such as Microsoft Access, Outlook, and an accounting solution from Sage.
The Solution
The organization implemented DocuWare, a document management system that not only met their functional requirements but also offered an intuitive user interface. Two high-quality document scanners were purchased for their headquarters, and existing multifunctional devices were used in the district offices. A project team, supported by DocuWare specialists, analyzed central accounting processes and mapped them out in the form of digital workflows. An interface was also programmed for an Access application that had been developed in-house and is used by the association as its primary business application. Paper-based incoming invoices are now digitized in the head office or in the district offices, and the original documents are then destroyed. The self-learning Intelligent Indexing Service automatically indexes the documents and then transfers them into a digital payment approval workflow.
Operational Impact
Quantitative Benefit
Case Study missing?
Start adding your own!
Register with your work email and create a new case study profile for your business.
Related Case Studies.
Case Study
Hospital Inventory Management
The hospital supply chain team is responsible for ensuring that the right medical supplies are readily available to clinicians when and where needed, and to do so in the most efficient manner possible. However, many of the systems and processes in use at the cancer center for supply chain management were not best suited to support these goals. Barcoding technology, a commonly used method for inventory management of medical supplies, is labor intensive, time consuming, does not provide real-time visibility into inventory levels and can be prone to error. Consequently, the lack of accurate and real-time visibility into inventory levels across multiple supply rooms in multiple hospital facilities creates additional inefficiency in the system causing over-ordering, hoarding, and wasted supplies. Other sources of waste and cost were also identified as candidates for improvement. Existing systems and processes did not provide adequate security for high-cost inventory within the hospital, which was another driver of cost. A lack of visibility into expiration dates for supplies resulted in supplies being wasted due to past expiry dates. Storage of supplies was also a key consideration given the location of the cancer center’s facilities in a dense urban setting, where space is always at a premium. In order to address the challenges outlined above, the hospital sought a solution that would provide real-time inventory information with high levels of accuracy, reduce the level of manual effort required and enable data driven decision making to ensure that the right supplies were readily available to clinicians in the right location at the right time.
Case Study
Gas Pipeline Monitoring System for Hospitals
This system integrator focuses on providing centralized gas pipeline monitoring systems for hospitals. The service they provide makes it possible for hospitals to reduce both maintenance and labor costs. Since hospitals may not have an existing network suitable for this type of system, GPRS communication provides an easy and ready-to-use solution for remote, distributed monitoring systems System Requirements - GPRS communication - Seamless connection with SCADA software - Simple, front-end control capability - Expandable I/O channels - Combine AI, DI, and DO channels
Case Study
Driving Digital Transformations for Vitro Diagnostic Medical Devices
Diagnostic devices play a vital role in helping to improve healthcare delivery. In fact, an estimated 60 percent of the world’s medical decisions are made with support from in vitrodiagnostics (IVD) solutions, such as those provided by Roche Diagnostics, an industry leader. As the demand for medical diagnostic services grows rapidly in hospitals and clinics across China, so does the market for IVD solutions. In addition, the typically high cost of these diagnostic devices means that comprehensive post-sales services are needed. Wanteed to improve three portions of thr IVD:1. Remotely monitor and manage IVD devices as fixed assets.2. Optimizing device availability with predictive maintenance.3. Recommending the best IVD solution for a customer’s needs.
Case Study
HaemoCloud Global Blood Management System
1) Deliver a connected digital product system to protect and increase the differentiated value of Haemonetics blood and plasma solutions. 2) Improve patient outcomes by increasing the efficiency of blood supply flows. 3) Navigate and satisfy a complex web of global regulatory compliance requirements. 4) Reduce costly and labor-intensive maintenance procedures.
Case Study
Cloud-based healthcare solution for Royal Philips
Royal Philips wanted to launch its cloud-based healthcare solution HealthSuite Digital Platform in China to deliver services to help cope with challenges related to urbanization and population growth. Philips wanted to achieve this goal by combining mobile, cloud computing and big data technologies. To bring this platform and product to market, Philips required cloud computing and local technical service capabilities in China, in addition to a flexible IT infrastructure that could handle user requests.
