Elit Streamlines Receivables Management with DocuWare Cloud
Customer Company Size
Large Corporate
Region
- Europe
Country
- Romania
Product
- DocuWare Cloud
Tech Stack
- Cloud Computing
Implementation Scale
- Enterprise-wide Deployment
Impact Metrics
- Productivity Improvements
- Cost Savings
Technology Category
- Infrastructure as a Service (IaaS) - Cloud Computing
Applicable Functions
- Business Operation
Services
- Cloud Planning, Design & Implementation Services
About The Customer
Elit is a heavyweight in the Romanian meat business with over 1,800 employees and more than 15 years of experience. The company has recently become part of the global Smithfield Group. Every month the company produces several thousand tons of fresh meat and meat products. Elit supplies customers worldwide via various distribution centers. The company‘s significant growth in recent years as a result of a broader product portfolio also led to an increase in daily deliveries on the logistics side. More than 4,000 delivery slips and outgoing invoices are created daily and sent together with the goods.
The Challenge
Elit, a Romanian meat business, experienced significant growth in recent years, leading to an increase in daily deliveries and the creation of over 4,000 delivery slips and outgoing invoices daily. The customer confirms receipt of the goods on these documents, which are then returned to the company. For the company’s invoicing department, this process meant a lot of work. Before using a document management system (DMS), employees had to check each signed document individually and manually. Especially in disagreements, the manual approach was especially negative: sometimes several weeks passed before the money was received. In addition, a productivity test revealed that hundreds of invoices remained unpaid every month - resulting in a correspondingly large number of follow-ups and time wasted.
The Solution
Elit implemented DocuWare Cloud to digitally map the entire workflow. All delivery and invoice documents are captured with powerful scanners. DocuWare automatically recognizes which customer a document belongs to and stores the documents in the electronic file cabinet. This reduces human error and document loss to virtually zero. Employees can then access the documents via a simple user interface and enter various index terms – a full-text search is also available. Thanks to the consistent use of the DMS, Elit was able to significantly reduce the processing time required for an invoice – outstanding accounts have also fallen significantly. In disputes, for example, the company immediately has the necessary proof ready in the form of documents.
Operational Impact
Quantitative Benefit
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