H&J Martin: Earning Trust via Tradition and Innovation
Customer Company Size
Large Corporate
Region
- Europe
Country
- United Kingdom
- Ireland
Product
- DocuWare
Tech Stack
- Document Management System
- CAFM System
- Mardak ERP
Implementation Scale
- Enterprise-wide Deployment
Impact Metrics
- Productivity Improvements
- Cost Savings
- Customer Satisfaction
Technology Category
- Application Infrastructure & Middleware - Data Exchange & Integration
Applicable Industries
- Professional Service
Applicable Functions
- Business Operation
Use Cases
- Inventory Management
Services
- System Integration
- Software Design & Engineering Services
About The Customer
H&J Martin is a family-operated business founded in 1839. The company is based in Belfast, Northern Ireland, with offices throughout the UK, Ireland, and Europe. H&J Martin has evolved into a leading European provider of Facilities Management services. The company is responsible for the maintenance and administration of public buildings, retail spaces, office complexes, or entire industrial plants. The company emphasizes its values-centric company philosophy: to treat all employees, customers, and vendors as true partners. On a monthly basis, around 12000 engineer service reports, 3000 suppliers sales invoices, and numerous amounts of paper are generated at H&J Martin.
The Challenge
H&J Martin, a leading European provider of Facilities Management services, was facing challenges with their paper-based approach to business and administrative processes. The company was generating around 12000 engineer service reports, 3000 suppliers sales invoices, and numerous amounts of paper on a monthly basis. The long search and processing times for paper-based systems were affecting the ability of employees to source the information they needed. In 2010, the team at H&J Martin Facilities Management decided it was time to replace their paper-based approach with an integrated document management system. The company sought to significantly reduce the high number of paper copies and enjoy savings in future archiving space. They also needed a system that could integrate with their existing software environments and could be expanded later.
The Solution
H&J Martin opted for DocuWare due to its modular design and optional interfaces, which offered a high degree of flexibility, particularly in regards to integration with existing software environments and for expanding the system later. The DocuWare archive is at the heart of the new document management concept from H&J Martin. A wide variety of business documents are stored in structured directories with clearly defined access rights. The range includes classic customer data, invoices, service reports, and sheets tracking employee hours and performance. Document exchange with partner organizations and customers occurs via a portal solution. According to H&J Martin, about 90 percent of documents from their suppliers and subcontractors are now digitized and captured into the system in this manner. Digitization of remaining paper documents is handled with powerful document scanners installed in the department.
Operational Impact
Quantitative Benefit
Case Study missing?
Start adding your own!
Register with your work email and create a new case study profile for your business.
Related Case Studies.
Case Study
Infosys achieves a 5–7 percent effort reduction across projects
Infosys, a global leader in consulting, technology, and outsourcing solutions, was facing significant challenges in application development and maintenance due to its distributed teams, changing business priorities and the need to stay in alignment with customer needs. The company used a mix of open source, home-grown and third-party applications to support application development projects. However, challenges resulting from distributed teams using manual processes increased as the company grew. It became more and more important for Infosys to execute its projects efficiently, so they could improve quality, reduce defects and minimize delays.
Case Study
Engine Informática offers SAP software as a service with IBM
Engine Informática, a Brazil-based company specializing in the implementation of SAP ERP solutions, identified a gap in the market for small and medium-sized companies. The company realized that the fixed infrastructure investment needed to run SAP 24/7, such as data centers, hardware, and support, meant that the per-user cost could be perceived as too high for smaller companies. The challenge was to reduce or eliminate the capital expenditures and implementation costs as much as possible to help reduce the barriers to entry for these smaller companies.
Case Study
Wittmann EDV-Systeme launches IT monitoring services
Small and medium-sized businesses often lack the know-how and resources required for thorough IT system monitoring. Wittmann EDV-Systeme wanted to launch a solution to plug the gap – enabling it to improve its own competitiveness and that of its customers. IT landscapes are becoming ever more complex and outsourcing is gaining popularity, IT systems must nonetheless remain easy-to-use and extremely reliable at all times. Automated, round-the-clock system monitoring therefore represents an immensely valuable proposition for companies: downtime for business-critical applications can be avoided, and IT systems remain available at all times.
Case Study
IBM social business software connects and empowers employees for competitive advantage
Superior Group, a company providing workforce productivity solutions, found that its employees worldwide felt disconnected from headquarters, regional offices and each other due to outdated internal communication and collaboration tools. The company's intranet had become a top-down affair with little staff involvement, and employees lacked effective tools for anywhere/anytime communications. Those working remotely had limited access to co-workers and company apps. The main method of collaboration was inefficient email, challenging IT staff to manage a growing store of attachments. These factors inhibited the company from achieving its productivity goals.
Case Study
IT-Informatik: Staying ahead of the competition by cutting costs and deploying SAP systems faster
IT-Informatik, a provider of SAP solution hosting and cloud services for medium-sized companies, aimed to boost retention and win new business by creating highly competitive and flexible offerings. However, its complex hosting environment made it difficult to set up client environments cost-effectively. With existing systems at or near capacity, IT-Informatik looked for ways to expand the scope, performance and capabilities of its hosting and cloud services. The company realized that if it could accelerate the deployment of new SAP application environments, it could onboard new customers more rapidly and respond faster to clients’ changing business needs.
Case Study
Uncovering behavioral insight to help reward and retain the best employees
The HR services company, an IBM client, was facing the challenge of understanding the factors underlying personal employment choices. They wanted to offer their clients unprecedented insight into what motivates employees and prospective job candidates. However, their existing systems were not capable of handling the surging data volumes collected from a wide range of different data sources. With the total volume likely to keep on growing, the firm looked for a solution that could meet current needs and scale to meet tomorrow’s demands.
