Sage Solutions Transform Budgeting and Accounting Process
Customer Company Size
Mid-size Company
Region
- America
Country
- United States
Product
- Sage Budgeting and Planning
- Sage Allocations
Tech Stack
- Microsoft Excel
Implementation Scale
- Enterprise-wide Deployment
Impact Metrics
- Productivity Improvements
- Cost Savings
Technology Category
- Functional Applications - Enterprise Resource Planning Systems (ERP)
Applicable Industries
- Healthcare & Hospitals
Use Cases
- Predictive Maintenance
Services
- System Integration
About The Customer
The Resource Center is a not-for-profit healthcare agency that serves individuals and families with disabilities in upstate New York. The organization relies on a number of funding sources, including Medicaid reimbursements, government contracts for products assembled in one of two workshops staffed by The Resource Center’s clients, and donations and agency grants. These funds are key to building and maintaining new programs. The Resource Center is located in Bensenville, Illinois.
The Challenge
The Resource Center, a not-for-profit healthcare agency, was struggling with an inefficient and time-consuming manual budgeting process that did not allow for sophisticated analysis and planning. The annual budget process involved the creation of a Lotus spreadsheet for each of more than 200 cost centers, each containing a few years of historical data, as well as last year’s budget and actuals. The budget data was then reentered into a legacy system, with the budget cycle concluding in late December. The process for allocating expenses across the agency was also complex and time-consuming, involving many days each month of manual data entry and rekeying.
The Solution
The Resource Center implemented Sage Budgeting and Planning and Sage Allocations to reengineer its budgeting and cost allocation processes. With Sage Budgeting and Planning, templates in a format similar to Microsoft® Excel® called Plan Sheets, are created for each cost center. All Plan Sheets are linked, simplifying revisions, consolidations, and analysis. Both Sage Budgeting and Planning and Allocations are tightly integrated with the General Ledger database, which eliminates cumbersome downloads or uploads and ensures data accuracy. The previous process required tedious manual updates to more than 2,000 individual line items, which then had to be rekeyed as journal entries to the General Ledger—an error-prone process that used to take four or five days.
Operational Impact
Quantitative Benefit
Case Study missing?
Start adding your own!
Register with your work email and create a new case study profile for your business.
Related Case Studies.
Case Study
Hospital Inventory Management
The hospital supply chain team is responsible for ensuring that the right medical supplies are readily available to clinicians when and where needed, and to do so in the most efficient manner possible. However, many of the systems and processes in use at the cancer center for supply chain management were not best suited to support these goals. Barcoding technology, a commonly used method for inventory management of medical supplies, is labor intensive, time consuming, does not provide real-time visibility into inventory levels and can be prone to error. Consequently, the lack of accurate and real-time visibility into inventory levels across multiple supply rooms in multiple hospital facilities creates additional inefficiency in the system causing over-ordering, hoarding, and wasted supplies. Other sources of waste and cost were also identified as candidates for improvement. Existing systems and processes did not provide adequate security for high-cost inventory within the hospital, which was another driver of cost. A lack of visibility into expiration dates for supplies resulted in supplies being wasted due to past expiry dates. Storage of supplies was also a key consideration given the location of the cancer center’s facilities in a dense urban setting, where space is always at a premium. In order to address the challenges outlined above, the hospital sought a solution that would provide real-time inventory information with high levels of accuracy, reduce the level of manual effort required and enable data driven decision making to ensure that the right supplies were readily available to clinicians in the right location at the right time.
Case Study
Gas Pipeline Monitoring System for Hospitals
This system integrator focuses on providing centralized gas pipeline monitoring systems for hospitals. The service they provide makes it possible for hospitals to reduce both maintenance and labor costs. Since hospitals may not have an existing network suitable for this type of system, GPRS communication provides an easy and ready-to-use solution for remote, distributed monitoring systems System Requirements - GPRS communication - Seamless connection with SCADA software - Simple, front-end control capability - Expandable I/O channels - Combine AI, DI, and DO channels
Case Study
Driving Digital Transformations for Vitro Diagnostic Medical Devices
Diagnostic devices play a vital role in helping to improve healthcare delivery. In fact, an estimated 60 percent of the world’s medical decisions are made with support from in vitrodiagnostics (IVD) solutions, such as those provided by Roche Diagnostics, an industry leader. As the demand for medical diagnostic services grows rapidly in hospitals and clinics across China, so does the market for IVD solutions. In addition, the typically high cost of these diagnostic devices means that comprehensive post-sales services are needed. Wanteed to improve three portions of thr IVD:1. Remotely monitor and manage IVD devices as fixed assets.2. Optimizing device availability with predictive maintenance.3. Recommending the best IVD solution for a customer’s needs.
Case Study
HaemoCloud Global Blood Management System
1) Deliver a connected digital product system to protect and increase the differentiated value of Haemonetics blood and plasma solutions. 2) Improve patient outcomes by increasing the efficiency of blood supply flows. 3) Navigate and satisfy a complex web of global regulatory compliance requirements. 4) Reduce costly and labor-intensive maintenance procedures.
Case Study
Cloud-based healthcare solution for Royal Philips
Royal Philips wanted to launch its cloud-based healthcare solution HealthSuite Digital Platform in China to deliver services to help cope with challenges related to urbanization and population growth. Philips wanted to achieve this goal by combining mobile, cloud computing and big data technologies. To bring this platform and product to market, Philips required cloud computing and local technical service capabilities in China, in addition to a flexible IT infrastructure that could handle user requests.
