Intalio > Case Studies > Digital Transformation of Safran's Archiving System with Intalio

Digital Transformation of Safran's Archiving System with Intalio

Technology Category

Application Infrastructure & Middleware - Event-Driven Application
Infrastructure as a Service (IaaS) - Backup & Recovery

Applicable Industries

Equipment & Machinery
National Security & Defense

Applicable Functions

Quality Assurance

Use Cases

Inventory Management
Regulatory Compliance Monitoring

Services

System Integration
Training

About The Customer

Safran is an international high-tech group and a leading equipment manufacturer in the fields of aeronautics, space, defense, and security. The group comprises a number of companies across the globe with more than 95,000 employees and sales of 24.6 billion euros in 2019. Safran develops, produces, and markets engines and propulsion systems for civil and military airplanes and helicopters, ballistic missiles, launch vehicles, and satellites. It offers a complete range of optronic, navigation, and optical systems for use in the air, on land, and at sea.

The Challenge

Safran, an international high-tech group, was struggling with the management and control of its immense volume of physical archives. The company was using a complex excel sheet with 154 columns, 500 document types, and 14 attributes. The system was inefficient, time-consuming, and failed to meet the company's business needs and legal regulatory standards. Safran was storing over 340,000 documents and 80% of 100,000 boxes at a third-party archiver. The company was also facing issues with access rights control and rule modification. The increase in legal, normative, regulatory, and internal requirements, along with the growing number of paper flows and audit requests from supervisory authorities, made it necessary for Safran to modernize its archiving system and secure the electronic flows. Frequent changes within the company, such as merges and reorganizations, further emphasized the need to standardize archiving practices across the entire group and improve efficiency.

The Solution

Safran chose Intalio to implement a simple and seamless archiving tool that would support the company and group level rules. Intalio provided Safran with a centralized governance reference, allowing them to set rules for different company and group levels. The solution offered in-house configuration capacity, demonstrating the quality of the implementation. The rules engine was perfectly adapted to the group's needs, providing easy and secure access to rules. Safran could now define the authorized employees at different levels to access the archives for auditing and case management. The new solution enabled Safran to track any modifications or changes, ensuring the enhancement of information assets in compliance with legal, normative, and regulatory obligations. The solution also automated the process of exchanging information and documents with third-party archivers.

Operational Impact

The implementation of Intalio's archiving solution has allowed Safran to modernize its archiving tool, reducing the burden on its operational staff while ensuring control of the risks linked to the management of archival documents. The new tool is more flexible and suitable, differentiating several levels of rules and simplifying access to the rules and control of rights. The solution has also simplified the monitoring of developments, enabling Safran to track changes and analyze its impacts. The documents archived in the system are compatible with the previously used excel files. Continuous improvement of the solution is always supported with harmonization of the archive documents management practices within the company. Safran can now access the requested documents for audits or litigation, and enhance its documentary heritage, while meeting legal, normative, and regulatory obligations related to document retention.

Quantitative Benefit