Rotonda Group 利用 DocuWare 实现数字化转型
公司规模
Mid-size Company
地区
- Europe
国家
- Spain
产品
- DocuWare
技术栈
- Cloud-based network folder
- ERP system
实施规模
- Enterprise-wide Deployment
影响指标
- Productivity Improvements
- Cost Savings
技术
- 基础设施即服务 (IaaS) - 云计算
适用行业
- 可再生能源
适用功能
- 人力资源
服务
- 云规划/设计/实施服务
关于客户
Rotonda 集团是一家由约 70 家独立公司组成的企业集团，拥有 500 多名员工。该集团旗下最知名的品牌 Magna 和 Emotiva.net 在西班牙五个地区经营着 100 多家赌场和博彩厅。除了娱乐业，该公司还涉足可再生能源、农业、电信、能源和房地产。近年来，该公司越来越注重数字化转型，以实现各种会计和人力资源流程的自动化。
挑战
在引入文档管理系统 (DMS) 之前，Rotonda Group 严重依赖纸质流程和手工工作。该公司每年收到超过 120,000 张送货单，所有这些单据都由快递员每月收集并发送到总部一次。这导致了大量额外工作，并且经常导致发票审批和存储延迟和不一致。行政人员必须同时处理大量文件，这既低效又耗时。作为数字化转型的一部分，Rotonda 决定实施 DMS 来简化这些流程。
解决方案
Rotonda Group 实施了文档管理系统 (DMS) DocuWare，以自动化许多以前的手动流程。所有分支机构都配备了自己的扫描仪，数字化的交货单首先传输到基于云的网络文件夹，然后由 DocuWare 编制索引并存储。该公司现在每年主要以电子方式接收 45,000 张供应商发票。DocuWare 监控公司的邮箱并自动存档新收到的发票。如果文档包含交货参考，该解决方案甚至会在发票和交货单之间建立链接。这提高了后续审批流程的安全性，因为只需单击鼠标即可将发票项目与实际交付的货物进行比较。在人力资源领域，由于 DocuWare，新的雇佣合同仅以数字方式签署。第一步，新员工只需在家填写基于网络的表格。然后数据会自动传输到管理软件以创建雇佣合同。在最后一步，DocuWare 通过电子邮件将要签署的合同发送给新员工——数字签名通过集成签名服务应用。
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