ILB Group 利用 DocuWare Cloud 简化发票处理
公司规模
SME
地区
- Europe
国家
- Belgium
产品
- DocuWare Cloud
- Kofax
技术栈
- Cloud Computing
- Document Management System
- ERP System
实施规模
- Enterprise-wide Deployment
影响指标
- Cost Savings
- Productivity Improvements
技术
- 基础设施即服务 (IaaS) - 云计算
- 应用基础设施与中间件 - 数据交换与集成
适用行业
- 运输
适用功能
- 采购
用例
- 供应链可见性(SCV)
- 库存管理
服务
- 系统集成
- 云规划/设计/实施服务
关于客户
ILB 集团是一家总部位于比利时的物流专家。该公司管理陆路、水路和集装箱运输。通过各种合作伙伴关系，该公司拥有超过 100,000 辆车辆的庞大网络。这家物流专家的客户包括化工、制药和塑料行业的知名企业，该公司在比利时、荷兰、德国和西班牙共拥有 30 名员工和 40 名司机。文档管理系统 (DMS) 负责所有收到的发票的归档和处理。该公司每月收到 1,000 多张供应商发票。
挑战
比利时物流公司 ILB Group 每月要管理 1,000 多张供应商发票，这令该公司苦不堪言。该公司收到的文件格式各异，包括纸质文件、通过供应商门户下载的 PDF 文件以及电子邮件。所有无法实际获取的文件都会打印出来，与内部订单数据进行核对，最后才能获得批准。这一流程经常导致打印过程出现重叠，导致人们混淆哪些发票已经存在于纸质文件中。这导致了大量重复和重复处理。一些发票被忽略或丢失，导致供应商不愉快地询问或催款。该公司的总经理决定是时候开始寻找数字文档处理解决方案了。独立于 ERP 的解决方案至关重要，因为他们各自的国家公司使用不同的 IT 系统。
解决方案
ILB Group 实施了数字文档处理解决方案 DocuWare Cloud。如今，主要以电子方式接收的收据首先收集到中央邮箱中。基于 Kofax 的算法对文档进行分类并捕获关键索引信息。同时，系统还会添加其他数据，例如将成本分配到内部预算或过账账户。然后，这些文档被传输到 DocuWare，在那里它们被完整索引地存储在数字档案中。如果存在采购订单参考，则会自动进行发票审批。DocuWare 将发票与未结采购订单项目和 Navision 的预算数据进行比较。如果匹配，则发布发票。同时，DMS 将所有过账信息传输到 ERP 系统，以便会计部门的员工只需单击鼠标即可显示、过账和支付文档。
运营影响
数量效益
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