Propel Schools 利用 DocuWare 简化发票审批流程
公司规模
Large Corporate
地区
- America
国家
- United States
产品
- DocuWare
技术栈
- Automated workflows
- Document scanning
实施规模
- Enterprise-wide Deployment
影响指标
- Productivity Improvements
- Cost Savings
技术
- 应用基础设施与中间件 - 数据交换与集成
适用行业
- 教育
适用功能
- 商业运营
服务
- 系统集成
关于客户
Propel Schools 是一个非营利性特许学校联盟，为宾夕法尼亚州西部的 4,000 名学生提供服务。该联盟运营着 13 所特许学校，每所学校都专注于技术集成和创意艺术，位于匹兹堡及其周边地区。这些学校自行订购和接收用品，但审批由中央商务办公室处理。会计部门将采购订单和装箱单与每张发票进行匹配，并复印需要审批的发票。然后，这些文件将通过内部邮件发送，等待审批。许多发票需要多次审批，因此文件经常在各个办公室之间传递。
挑战
Propel Schools 是一家非营利性特许学校联盟，其发票审批流程面临挑战。联盟中的每所学校都订购和接收自己的用品，但审批由中央商务办公室处理。发票、装箱单和采购订单通过办公室间邮件发送到那里进行处理。会计部门将采购订单和装箱单与每张发票进行匹配，并复印需要审批的发票。然后，这些文件又通过办公室间邮件发送以供审批。许多发票需要多次审批，因此文件经常在各个办公桌之间传递。这个过程既耗时又低效，导致发票审批和付款延迟。
解决方案
Propel Schools 实施了 DocuWare 来自动化其发票审批工作流程。每所学校的工作人员将他们的文件扫描到 DocuWare 中。会计部门在线访问文档并进行三方匹配。然后，他们迅速将发票发送出去进行审批。自动化还可以在其他方面节省时间。会计人员不再致电各个学校来追踪“丢失”在某人收件箱中的发票。效率得到进一步提高，因为参与工作流程的每个人都可以在线查看支持文档。过去，所有文档都存储在只能在中央商务办公室访问的物理文件中。有了 DocuWare，发票就再也不需要重新复印和重新发送了；只需快速的电子邮件提醒即可推动流程的进行。
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