Smithfield Foods 利用 DocuWare 简化会计流程
公司规模
Large Corporate
地区
- Europe
国家
- United Kingdom
产品
- DocuWare
技术栈
- DeFacto ERP system
实施规模
- Departmental Deployment
影响指标
- Productivity Improvements
- Cost Savings
技术
- 应用基础设施与中间件 - 数据交换与集成
适用行业
- 食品与饮料
服务
- 系统集成
关于客户
史密斯菲尔德食品公司总部位于英国诺里奇，隶属于美国史密斯菲尔德集团，该集团是全球最大的猪肉加工集团。该公司拥有领先的自有品牌和众多自有品牌解决方案，每年全球总销售额达 150 亿美元。史密斯菲尔德食品公司的会计部门每年收到超过 12,000 张发票。在引入文档管理系统 (DMS) 之前，付款审批完全基于纸张。
挑战
史密斯菲尔德食品公司是一家大型猪肉加工集团，其会计流程高度依赖人工和纸质文件，这令其苦不堪言。该公司的会计部门每年收到 12,000 多张发票，这些发票会与未结采购订单进行对比，或转发给负责的经理审批。然而，付款流程每 14 天才进行一次，这意味着已批准的发票通常必须再次存储。最终文件被放置在悬挂式文件夹中，而较旧的文件则被转移到外部档案库。随着时间的推移，空间需求和人工流程成为一种负担。不同的员工必须访问文档（通常多次），然后必须再次归档。
解决方案
史密斯菲尔德食品公司实施了数字文档管理系统 (DMS) DocuWare，以简化其会计流程。收到的发票以不同的方式发送到其电子档案中。通过电子邮件收到的发票直接从 Outlook 中存储，而纸质发票则在扫描后快速存储。在这两种情况下，DocuWare 都会直接从文档中读取重要的索引术语。然后，DMS 将发票信息与未结订单数据进行比较以批准付款。如果匹配，则发票被发放；否则，将开始自动批准流程。DMS 通过电子邮件将存档文档的链接发送给负责的经理以供批准。对于付款，DMS 每 14 天将已发放的发票汇编成一个数字文件，只需按一下按钮即可获得。
运营影响
数量效益
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