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Our Case Study database tracks 18,927 case studies in the global enterprise technology ecosystem.
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204 case studies
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Sebald Cement Digitizes Administrative Processes with DocuWare - DocuWare Industrial IoT Case Study
Sebald Cement Digitizes Administrative Processes with DocuWare
Sebald Cement, a company with around 100 employees, was facing a challenge with their administrative processes. Over the years, the company had accumulated a large volume of files, particularly in the administration department, which was threatening to exceed their filing capacity. The company was in search of a powerful and future-proof document management system (DMS) to digitize their paper-based administrative processes. The aim was not only to reduce the volume of paper and digital storage in their central archive but also to improve the efficiency and transparency of administrative processes. The DMS needed to have integration options with various systems, such as the ERP system Microsoft Dynamics or the accounting program Varial Finanzwesen.
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Major Regional Lexus Dealerships - DocuWare Industrial IoT Case Study
Major Regional Lexus Dealerships
When the dealership decided to expand and build another Lexus dealership in a nearby community, they did not want to dedicate any of the physical space for record storage. They needed to find an on-premises electronic document management solution that would be compatible with their dealer management software, Reynolds & Reynolds, and allow them to transition to a paperless process. The dealership wanted to maintain total ownership of their data and digitize car sales documentation known as a deal jacket, parts and boutique invoices, repair orders and loaner car records.
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Digital Transformation of Bremer Martinsclub with DocuWare - DocuWare Industrial IoT Case Study
Digital Transformation of Bremer Martinsclub with DocuWare
Bremer Martinsclub, an association that provides a comprehensive range of services for people with disabilities, was facing challenges due to its rapid growth. The organization was dealing with an increasing volume of paper files and longer processing times. Additionally, the establishment of several decentralized branch offices to make their support structures more handicap-friendly added to the complexity. The organization needed a solution to digitize their business processes, manage the growing volume of paper, and provide access from any location. They were looking for a powerful and flexibly scalable document management system that could be seamlessly integrated into their existing software applications, such as Microsoft Access, Outlook, and an accounting solution from Sage.
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LGC Hospitality - DocuWare Industrial IoT Case Study
LGC Hospitality
LGC Hospitality, a leading hospitality staffing company, was facing challenges with their paper-based application and on-boarding process. The company processes paperwork for over 50,000 applicants a year and issues W2 forms for over 24,000 employees. Each employee had to fill out a 54-page application plus additional paperwork to set up payroll. The application was long and asked for the same information in several locations which candidates found frustrating. LGC staff had to spend a lot of time reviewing applications just to make sure every field was filled in and that every page had been signed. It was also very difficult managing, storing, and sharing this information internally, in addition to pulling information for audits.
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Thriving auto dealership improves customer service, efficiency and cash flow - DocuWare Industrial IoT Case Study
Thriving auto dealership improves customer service, efficiency and cash flow
Moritz of Fort Worth, a privately-owned car dealer group, was facing challenges in managing repair orders and supplemental documents in their service department. The dealership had to comply with each manufacturer’s requirements for document filing, including when date and time stamps are used, and when signatures need to be ink or digital. Failure to fulfill document requirements could result in large fines from manufacturers. Additionally, the dealership had a high employee turnover rate, which meant that they would constantly be training new employees to use the system, so ease-of-use was critical.
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Kim Transport Solutions: Faster Forward with Efficient Document Management - DocuWare Industrial IoT Case Study
Kim Transport Solutions: Faster Forward with Efficient Document Management
Kim Transport Solutions, a transportation service provider in Singapore, was struggling with the management of its paper-based documents. The company was dealing with a steady volume of over 60 paper documents per day, including receipts, invoices, order confirmations, delivery notes, credit records, and printed emails. The documents were often duplicated, leading to a cluttered and inefficient storage system. When customers had queries about invoices, employees had to manually search for the relevant documents in the paper archive, scan them, and send them to the customer. This process was time-consuming and inefficient.
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Community Title & Escrow: Insuring Correct Information - DocuWare Industrial IoT Case Study
Community Title & Escrow: Insuring Correct Information
Community Title & Escrow (CTE) is a title insurance company that maintains an archive of every land transaction in Northeast Arkansas since the early 1800s. The company was facing challenges with the manual process of researching property ownership. Documents were geographically indexed in “tract books” that directed employees to numbered boxes or binders to access the physical documents which make up the chain-of-title. As CTE grew and acquired other title companies, manually maintaining all these records became very difficult. The company needed a solution to digitize all information into one searchable database for easy employee access, eliminate manual, handwritten processes subject to error, and speed up the title insurance workflow to quickly meet customer’s title insurance needs.
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HB Munters Group Enhances Efficiency with DocuWare - DocuWare Industrial IoT Case Study
HB Munters Group Enhances Efficiency with DocuWare
HB Munters Group, an international company specializing in systems for temperature, humidity, and climate control, was facing a challenge with their document management. They had run out of storage space for their paper documents and were having difficulty locating individual documents. To address this, they began digitizing all of their order documents over twenty years ago. This initially provided some relief, freeing up office space and providing employees with access to important documents. However, hundreds of documents had to be manually indexed every month for later retrieval, a process that was time-consuming and inefficient. In 2009, they decided to enhance their ERP system and revisit their use of the document pool and DMS.
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Peterbilt of Wyoming Streamlines Operations with DocuWare - DocuWare Industrial IoT Case Study
Peterbilt of Wyoming Streamlines Operations with DocuWare
Peterbilt of Wyoming, a heavy-duty truck and trailer dealership, was struggling with the manual processing of thousands of documents related to truck sales, repairs, service orders, and warranties. The company, which services 5,000 customers from five locations, was constantly mailing and FedExing documents between different locations, leading to high postage costs. The manual process also resulted in delays in retrieving truck specifications for repeat orders, as sales clerks had to wait for two to three days for the original paper document to be found and then FedExed. The company was also facing challenges in efficiently disseminating information, such as customer invoices and recall notices.
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AquaPhoenix Scientific Streamlines Manufacturing Process with DocuWare - DocuWare Industrial IoT Case Study
AquaPhoenix Scientific Streamlines Manufacturing Process with DocuWare
AquaPhoenix Scientific, a leading test kit and reagent manufacturer, generates most of its business through custom orders. Each test kit has different labeling specifications and quality control documentation. The company moved to electronic document management to improve customer service and easily access documents pertaining to any order. They ship hundreds of orders a day and store between 3 and 50 pages of documentation for each order. The challenge was to streamline the process of order receipt, production, quality control, and invoicing while maintaining strict quality control processes.
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Almoayyed International Group Streamlines Operations with DocuWare - DocuWare Industrial IoT Case Study
Almoayyed International Group Streamlines Operations with DocuWare
Almoayyed International Group, a leading family-owned business group in Bahrain, was facing challenges with its document management system. With over 30 business units and 1,700 employees, the company had a complex structure where each business unit had its own paper-based filing system. This led to redundant document storage, with outgoing invoices often printed multiple times. Searching for documents also became a tedious task, as employees had to search in the remote archives of other organizations with different filing approaches. The company was in need of a digital Document Management System (DMS) to streamline its operations.
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10 Fitness Streamlines Customer Communications with DocuWare Cloud - DocuWare Industrial IoT Case Study
10 Fitness Streamlines Customer Communications with DocuWare Cloud
10 Fitness, a small health and wellness gym with 13 locations, was facing a pressing need to streamline customer communications. With over 57,000 members, the company was receiving numerous requests for membership modifications and personal updates. As the company grew, so did the need for a more efficient documentation process for its customers. The company had initially installed DocuWare to process internal employee documents for the Human Resources Department. After successfully digitizing over 1,500 scanned documents, the company began looking for other areas to innovate with DocuWare. The next target was membership communications. Previously, when a customer needed changes to their membership, they had to physically appear at their gym to enter a request. This process was cumbersome, inefficient, and difficult to track.
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CCP GmbH Optimizes HR Processes with DocuWare Cloud - DocuWare Industrial IoT Case Study
CCP GmbH Optimizes HR Processes with DocuWare Cloud
CCP GmbH, a German company specializing in employee leasing, personnel placement, and consulting, faced challenges with its paper-based document management system. The company had to deal with tons of paper documents, including activity reports and accounts for temporary employment agencies, which were inconsistently filed and stored in files and cabinets. Due to the legal retention period of ten years, additional storage rooms had to be rented. The company aimed to set up a common accounting center for all branches, which required a transition to a digital document management system. The goal was to eliminate the need for branches to send out documents by post, but instead, scan them on-site and archive them in a central document pool.
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Digital Transformation of Klemens Ott with DocuWare - DocuWare Industrial IoT Case Study
Digital Transformation of Klemens Ott with DocuWare
Klemens Ott, a roofing company founded in 1960, was facing challenges with their existing document management process. The company's documentation requirements had increased significantly, and the software they were using to digitize their documents was reaching its limits. They needed an innovative document management system (DMS) that would not only guarantee future security with its high functionality and scalability, but would also be highly accepted by both the administration and the roofers working on construction sites. The company was looking for a solution that could easily integrate into their existing IT infrastructure and offer a high degree of adaptability.
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Jura: Streamlining Document Management with DocuWare - DocuWare Industrial IoT Case Study
Jura: Streamlining Document Management with DocuWare
Jura, a Swiss company specializing in high-quality, fully automatic coffee machines, has a significant presence in the United Kingdom with over 38,000 customers. The company supports around 5,000 machines in the UK annually, generating a massive volume of documents. Every week, approximately 600 service documents, often several pages long, are archived. The 40 employees of the UK office need to access these documents regularly in their daily work. However, before the deployment of DocuWare, documents were scattered across various points in the company, partly in paper folders, partly in electronic folder structures on the server. This led to difficulties in locating important documents, and sometimes some documents simply couldn’t be found, prompting the company to seek a solution.
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Johanniter Emergency Relief Streamlines Administrative Processes with DocuWare - DocuWare Industrial IoT Case Study
Johanniter Emergency Relief Streamlines Administrative Processes with DocuWare
Johanniter Emergency Relief, a major charitable organization in Germany, needed a secure and efficient way to store HR documents for over 20,000 full-time employees and 36,000 volunteers across all locations in Germany. The organization also needed to store all invoice documents in a tamper-proof and digital format. The challenge was to provide central filing of sensitive documents and uncomplicated but protected access. The organization also wanted to speed up the invoice approval process, which was slow due to the geographical spread of the organization's offices.
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Konrad GmbH Optimizes Business Processes with DocuWare - DocuWare Industrial IoT Case Study
Konrad GmbH Optimizes Business Processes with DocuWare
Konrad GmbH, a motor vehicle specialist store operating in greater Munich, faced the challenge of meeting rigorous legal requirements for retention periods and unaltered commercial documents. The company, which operates in a highly innovative industry, needed to be ready to face new trends and challenges every day. This applied not only to the range of spare parts and services offered to customers, but also to the organization and administration of the company. The main purpose of investing in a Document Management System (DMS) was to ensure that the company could meet these legal requirements.
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Leverdy's Implementation of Document Management System - DocuWare Industrial IoT Case Study
Leverdy's Implementation of Document Management System
Leverdy, one of the 5 largest newspaper and magazine wholesalers in Germany, was dealing with a massive volume of documents. The company had to manage the daily delivery of up to 300,000 copies of a total of 5,600 magazine titles, which resulted in a huge number of delivery slips – basically ten million pages of paper per year. In addition, around 4,600 retail invoices were sent weekly to the magazine dealers by post, email or fax, about 1,000 pages of subsequent delivery slips and 4,000 to 5,000 pages of collective invoices for chain stores that have several branches. The distribution managed on Sundays (which is handled separately in the company) as well as transport invoices and returns of unsold magazines, produced even more documents that had to be stored. In total, around 15 million documents circulated at leverdy, with much of it produced by their Phoenix merchandise management system every year. The wholesaler had to retain all documents for tax purposes for ten years and their customer service department also needed access to various documents, again and again.
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AVANCE Digitizes Purchase Orders and Funds Tracking - DocuWare Industrial IoT Case Study
AVANCE Digitizes Purchase Orders and Funds Tracking
AVANCE, a non-profit organization operating about 30 early childhood education facilities, was facing challenges with its purchasing and funds tracking processes. The organization relied on paper purchase orders, which made the approval and acquisition process slow and cumbersome. The paper-based system also made it difficult to track and match ongoing purchase orders with the corresponding grants in real time. This was a significant issue as AVANCE relies on a variety of head start grants to purchase childcare supplies and other necessities. The lack of real-time data meant that the organization did not have an accurate and up-to-date idea of what was left in the grants to spend.
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B&M Retail Digitizes HR Processes with DocuWare - DocuWare Industrial IoT Case Study
B&M Retail Digitizes HR Processes with DocuWare
B&M Retail, a rapidly expanding retail chain in the UK, was struggling with outdated and inefficient HR processes. The company's growth was outpacing its ability to manage HR tasks, particularly in the area of onboarding new employees. Previously, new hires had to fill out and sign various paper documents at each branch, which were then sent to the head office for manual data entry into the personnel and accounting system. This process was time-consuming and delayed the start date for new employees. The HR team was also seeking a solution that would comply with the latest legal regulations and handle approval processes dynamically.
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BAE Management Utilizes DocuWare for Efficient Document Management - DocuWare Industrial IoT Case Study
BAE Management Utilizes DocuWare for Efficient Document Management
BAE Management, a real estate development and construction company based in Germany, was founded in 2017 with the goal of minimizing paper usage and streamlining document management. They sought a solution that would allow them to store all types of documents, from invoices to contracts, in a structured and easily accessible manner. The company also wanted to avoid the hassle of backing up its own data, hence the preference for a cloud-based solution. The challenge was to find a system that could be easily integrated into their operations, provide automatic indexing for quick filing, and support various workflows to enhance administrative efficiency.
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Buffalo Rock Streamlines Document Processing with DocuWare - DocuWare Industrial IoT Case Study
Buffalo Rock Streamlines Document Processing with DocuWare
Buffalo Rock, a family-owned business founded in 1901, produces and bottles a variety of soft drinks, selling to approximately 19,000 customers in three different states. With 14 divisions and over 2,150 employees, the company also purchases items from 5,000 suppliers. This massive operation requires a large volume of document processing and record keeping, which prompted Buffalo Rock to start digitizing as early as 1999. However, certain key tasks in the Document Imaging and the Accounts Payable Departments remained manual. The company used to print all their emails and then scan them to input them into their previous system. The Accounts Payable department had to re-key everything the Document Imaging department had already keyed in. As the volume of documents grew, so did the manual processing, affecting productivity and causing delays.
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Airnautic's Digital Transformation with DocuWare Amid Pandemic - DocuWare Industrial IoT Case Study
Airnautic's Digital Transformation with DocuWare Amid Pandemic
Airnautic, a company operating at airports in Basel, Geneva, and Zurich, along with another Basel office for administration and accounting, was struggling with an ever-increasing flood of documents created while handling orders and invoices. The company wanted to make its processes less paper-dependent and more efficient. The challenge was to set up an electronic file cabinet for the massive volume of documents, which included transport documents, loading lists, export declarations for customs, and all outgoing and incoming invoices. The company even had to rent extra office space in the past to store this considerable volume of documents.
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EMOD Motors Streamlines Order Processing with DocuWare - DocuWare Industrial IoT Case Study
EMOD Motors Streamlines Order Processing with DocuWare
EMOD Motors, a leading manufacturer of electric motors, was facing challenges with its document management. The company had to process over a thousand new documents daily, leading to stacks of paper. Documents had to be printed out from the ERP system and then transported between various departments. When specifications changed, it often took a long time to locate the document in question. If a document was filed incorrectly, it was difficult to track down. The company wanted to introduce a Document Management System (DMS) to reduce filing and search times, achieve more transparency in their processes, and ensure quick access to information for all departments.
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Stanglmeier Streamlines Administration with DocuWare Cloud - DocuWare Industrial IoT Case Study
Stanglmeier Streamlines Administration with DocuWare Cloud
Stanglmeier, a travel company based in Germany, was struggling with a flood of paperwork in its administration. With up to 200 incoming A/P invoices a day, the time and effort required for invoice verification was enormous. Invoices that had already been sent electronically by email from suppliers first had to be printed out and – like the invoices sent by mail – checked by employees at the individual locations before they were sent to the headquarters in Mainburg, then they were approved by management before being posted, paid, and archived by the accounting department. The search process was just as time-consuming when a particular invoice was needed at one of their many locations.
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WSM Personal: Efficient HR Processes with DocuWare - DocuWare Industrial IoT Case Study
WSM Personal: Efficient HR Processes with DocuWare
WSM Personal, a HR services provider, has a clear goal of lean and digital administrative processes. The company recruits its staff from abroad and applicants want to have a signed employment contract in their hands before they leave for their respective countries. This necessitates a digital signature process. Initially, WSM Personal managed all documents digitally in its own homegrown file system. However, the need to access the documents quickly from anywhere prompted the company to look for a more robust, cloud-based document management system.
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ILB Group Streamlines Invoice Processing with DocuWare Cloud - DocuWare Industrial IoT Case Study
ILB Group Streamlines Invoice Processing with DocuWare Cloud
ILB Group, a Belgium-based logistics company, was struggling with the management of over 1,000 supplier invoices every month. The company received documents in various formats, including paper, PDF downloads via supplier portals, and by email. Anything not physically available was printed out, checked against internal order data, and finally approved. This process often led to overlaps in the printing process, resulting in confusion over which invoices already existed on paper. This led to plenty of duplicates and double processing. Some invoices were overlooked or lost, leading to unpleasant inquiries from suppliers or reminders for payment. The company’s managing director decided it was time to start looking for a digital document processing solution. An ERP-independent solution was crucial, since their individual national companies use different IT systems.
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Digital Transformation of Town of Oakfield's Document Management System - DocuWare Industrial IoT Case Study
Digital Transformation of Town of Oakfield's Document Management System
The Town of Oakfield, established in 1842, was manually filing and retrieving its official documents and records. This method required additional physical space, with a price quote to add a records retention room being $300,000. The record-keeping personnel relied on their senior council members to guide them as to what day/month/year certain documents may be filed by. This system, based on human memory, was tedious and antiquated, and needed to be replaced by a modern digital one.
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Digital Transformation of Rotonda Group with DocuWare - DocuWare Industrial IoT Case Study
Digital Transformation of Rotonda Group with DocuWare
Before the introduction of the Document Management System (DMS), Rotonda Group was heavily reliant on paper-based processes and manual work. The company receives over 120,000 delivery bills annually, all of which were collected and sent to the headquarters once a month by courier. This led to considerable additional work and often resulted in delays and inconsistencies in invoice approval and storage. The administrative staff had to process a large number of documents at once, which was inefficient and time-consuming. As part of their digital transformation, Rotonda decided to implement a DMS to streamline these processes.
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Ewart-Ohlson Machine Company: Digitizing for Speed and Efficiency - DocuWare Industrial IoT Case Study
Ewart-Ohlson Machine Company: Digitizing for Speed and Efficiency
Ewart-Ohlson Machine Company, a precision machining company, was facing challenges with their document management system. The company, which produces large-size parts for various industries, had to store documents on each precision part produced for a number of years in compliance with AS9100 regulations. This required accurate and secure record keeping. However, all records and paper documents had to be manually sorted and filed in a physical location. When staff in Quality Control or any other department needed to reference the documents internally or respond to requests by a customer, the search process was long and arduous, becoming a growing obstacle that had to be overcome.
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